Privacy Policy
1. Who we are
Idle Car Club (sole trader), 1 Enterprise Road, Roundswell, Devon EX31 3YB (“we”, “us”, “our”) is the data controller for this website and our events.
Contact for privacy matters: team@idlecarclub.co.uk
2. Personal data we process
| Activity | Data | Source | Lawful basis* |
|---|---|---|---|
| Ticket purchase via Eventbrite | Name, email, billing details, vehicle info | You → Eventbrite | Contract (we supply a ticket you request) |
| Newsletter sign-up | Email (optionally name) | Form / Eventbrite opt-in | Consent |
| Contact / enquiry form | Name, email, message | Website form | Legitimate interest (respond to enquiries) |
| Website analytics | IP address, device, usage data | GA4 cookies | Consent |
| Advertising/remarketing | Cookie ID, page views | Facebook Pixel, Google Ads | Consent |
*Under UK GDPR Articles 6(1)(a)–(f).
We do not knowingly collect data from children under 13.
3. How we use your data
- Issue digital tickets and manage entry lists
- Send event updates, reminders and marketing emails (max 6 per month)
- Respond to enquiries
- Improve our site and measure marketing performance
- Promote our events (non-identifiable or consented photography)
4. Processors & international transfers
| Processor | Purpose | Location / safeguards |
|---|---|---|
| Eventbrite, Inc. | Ticketing & payments | US — Standard Contractual Clauses (SCCs) |
| MailerLite, UAB | Email marketing | EU / US — SCCs |
| Google Analytics 4 | Site analytics | US — SCCs + IP anonymisation |
| Meta (Facebook) Pixel | Advertising/remarketing | US — SCCs |
5. Retention
- Ticketing, marketing & photography data: kept indefinitely unless you request deletion.
- Enquiry emails: indefinite (to maintain conversation history).
- Financial records: 6 years (legal obligation).
6. Security
- SSL/TLS encryption in transit
- Platform-level firewalls and access controls
- Encrypted cloud backups
7. Your rights
You may: access, correct, erase, restrict, object, port your data, or withdraw consent at any time.
To exercise a right, email team@idlecarclub.co.uk. If unsatisfied you can complain to the ICO (ico.org.uk).
8. Changes
We may update this policy; a new date will appear at the top of the page.
Get in touch
Drop us a line via our contact form. Alternatively you can get hold of us via Instagram or Facebook.
Thank you for contacting us. We'll get back to you as soon as we can. Alternatively, you can reach out to us via social media.